Virtual Conference

What are Virtual Event Conferences

Virtual conferences are the events that are hosted on an interactive digital virtual conference platform rather than a physical location.

As the name suggests, these online conferences hosted on a web/browser-based solution allow attendees to gather in a digital space rather than gathering in a physical venue to connect and network. Virtual conferences allow everyone involved in the event such as organisers, sponsors, keynote speakers and attendees to network remotely in a virtual environment. Virtual conferences have been prevalent for a long time, but with the rapid development of the latest devices and innovative methodologies, it has closely replicated the physical event and bridged the gap by moving it to the virtual world.

Why us?

Dreamcast, the leading platform that helps you to seamlessly host your virtual event, has been in this business for over 10+ years. The platform has been constantly developing and adding new innovations and technology to the list of virtual events. We have developed an engaging platform for virtual conferences that offers brilliant virtual conferencing services that closely replicate the holistic elements of live physical conferences. You can have live panellists, speakers, and an audience at your virtual conference. The virtual conference platform offers live chat functionality and networking rooms, virtual conference rooms, that allows one to have free-flowing communications or interactions. It has come to notice, different event formats, i.e. virtual or hybrid events offer unique advantages.

A virtual or in-person conference is basically a gathering of people to have a meeting to discuss a topic or plan an agenda or discuss goals. While hosting conferences virtually we need to be particular about the same. Virtual conferences are generally conducted in conference rooms, workshops, exhibitions, lounges, breakout rooms that have networking features that enable one to make an audio or a video call with more participants, have live chat functionality, exchange business cards and so on.

Why Do You Need Virtual Conference Platform or Solutions?

Face-to-face interactions, physical handshakes and in-person networking hold its own significance. As the coronavirus global pandemic emerges in 2020, most event planners have moved from in-person event activities to virtual ones to overcome the impact of the global crisis.

It involves the planning to safegaurd the sponsors, teams, attendees, delegates and ensure their health and safety. Digital marketers are seeking innovative measures to replicate in-person event materials. Event planners are taking a step ahead to see what the next era of the event industry will look like.

Event marketers and digital planners are relying on virtual conferences and platforms as a part of their virtual hybrid event strategy for large-scale events. It enables interactions both in-person as well as virtual communications. Even though virtual events are here for a while, but recently we have seen enormous growth and signs for its popularity in the coming time.
With global reach and real-time performance analytics or metrics, make your virtual exhibitions bigger and better than ever before.

5 Virtual Event Types

Before organising your first virtual event, you must be thinking about what virtual experience you want to deliver to virtual event attendees. As technology has advanced, delivering virtual experiences outside the box of traditional conference models has been made easy. We have enumerated the top five event types that are used by organisers to network and engage with participants.

1. Roundtables

Roundtables are a perfect way to deliver unique in-person experiences to a selected group of participants. Roundtables work the same way in a virtual event format. It enables hosts to curate a list of attendees and offer exclusive content to a small or large set of attendees at a time.
Roundtables have moderators in each breakout room. It splits the event attendees into a group of 10-15 people and allows them to have a discussion with a moderator in a breakout room, thus delivering a more personalised virtual experience while creating social roundtables.

2. Keynotes

By incorporating storytelling and future forecasts, keynotes are capable of setting the tone of large-scaled conferences and summits. It helps in strengthening the messages of your event by leaving the long-lasting impact. Moving the keynote session in a virtual space is an effective way to deliver the speech and message from the speaker to a wider spectrum of audience. To heat up the stage for better opportunities and for keynote content, we can design an introduction clip showcasing pictures, logos and graphics. The introuctory image helps in giving a more professional touch to a virtual event experience.

3. Conference

Conferences are an effective way to bring attendees, customers, global delegates and industry experts together to have important discussions on a particular topic or an agenda. Moving your conferences or annual general meetings online not only helps in reaching a wider audience segment remotely, but it also offers comprehensive ways to boost engagements and interactions with live participants.

Live chat functionality, ability to organize Q&A sessions and other networking and engagement capabilities, offers endless possibilities to improvise the virtual event experience pre, during and post events.

Introducing engagement features such as live polls, surveys, quizzes, etc. enables attendees to breathe between long monotonous sessions.

4. Employee Appreciation Event

Utilising technology and virtualizing an internal conference of your organisation is an innovative and exciting way to boost the team-building experience. Moving employee appreciation events online with a touch of holistic in-person elements is a mantra for success.

Organising quizzes in a fun way is an effective way to keep everyone engaged with a lot of fun and laughs. Creating virtual experiences for external attendees is important, keeping things innovative and innovative for internal employees is also necessary.

5. Networking Event

During the time of social distancing, live panel discussions are an effective way to bring industry experts together to have a discussion on a specific subject matter. A live panel discussion having three or four leading speakers and a moderator is an effective alternative to recreate the same networking activities as in-person events that usually happen during the workweek at the closure of the day. With virtual conferences, you can enable Q&A sessions to keep participants engaged and offer them the chance to voice out their opinions.

In order to boost this experience, Dreamcast offers live chat functionality as well as 20+ VR games ready to be deployed that enables participants/attendees to comment amid conversions and ask questions to live panellists that can be taken into consideration and addressed by them.